Workplace Safety. Returning to Work During a Pandemic

The employees of Karis Alliance are trained to solve even the most complex and unique problems of any company. Reach out and an KA expert will be ready to help you think of the next best business step for your workforce and organizational development solutions.

Provided By: Karis Alliance and Atrium Health

We provide the best workforce solutions.

Experiencing a workforce dilemma? Do not fret.

Karis Alliance can help solve your company’s complex problems during the unprecedented times of COVID-19.

We’ve partnered with Atrium Health & Dr. Kaddra Grenne to provide workplace safety suggestions.

For more information, please call (704) 588-1079 or learn more about Karis Alliance by visiting karisalliance.com

Entrance

Be prepared for your employees to return to work.

  • Pre-screen prior to entering the building:
  • Check temperatures, assess for symptoms (fever, cold symptoms, exposure to persons with COVID-19)
  • Give mask at entrances if possible or have employees wear their own mask (similar to what many doctor’s offices are doing)This should include all visitors to the building/work area. 
  • Determine if you need to put a hold on unnecessary visitors. 
  • Develop policies and procedures for immediately isolating people who have signs or symptoms.

Employees

Precautionary measures for presenting symptoms.

  • High risk individuals include those with immunosuppression (ie cancer), Diabetes, Heart Disease, Lung diseases, age >65 – consider a plan for those individuals
  • Do you have staggered work shifts and if not, can it be implemented to help with the number of people in the building/area?
  • Make sure employees have their own equipment and don’t need to share or borrow equipment. 
  • Discourage them from using each other’s cell phones.
  • Consider factoring more breaks due to wearing a mask all day if part of the plan.

Workplace

Get your office ready.

  • Frequent hand washing for at least 20 seconds.  Sing ABCs. 
  • Always wash hands when visibly soiled.
  • Hand sanitizer stations (needs to be alcohol based with a minimum of 60% alcohol).
  • Maintain 6 ft distance as much as possible in work areas.
  • Provide plenty of tissues and trash receptacles throughout facility.
  • Schedule regular housekeeping practices including routine disinfection of surfaces and equipment.

Meetings

Consider virtual, rather than in person.

  • First ask, why can’t this meeting be virtual?  Multiple platforms available like Teams, Zoom, Skype, Free Conference Call.
  • If in person meeting is necessary, have in a location where 6 ft distance can be maintained or consider meeting outside if area permits?

Breakrooms

Distance, Distance.

Set up break room to maintain 6 ft distance, consider alternatives such as taking lunch in the car or an open outdoor area? Stagger lunches and breaks.

Monitoring

Ongoing Safety

  • If a person reports a fever or cold symptoms, need to determine how long you want person to stay home.  
  • If cold symptoms, stay home at least 72 hours or until no fever for 24 hours, should not require a doctor’s note when possible to avoid clogging the health systems.
  • If contact with COVID-19 + individual, 14 day quarantine with testing.
  • Atrium has roving mobile testing sites each week, no appointment needed, evaluation performed onsite.
  • Develop flexible, but consistent sick leave policies that are aligned with public health guidance and ensure that employees are aware.

Miscellaneous

Additional resources from our partner at Atrium Health

  • Culture of safety – if employee is sick, we need them to stay home, contact their doctor for advice regarding testing or go to www.atriumhealth.org/coronavirus. 
  • Can also call 704-468-8888 if no PCP.  Do not have to be a patient of Atrium to use this number.Biases – Dealing with employees who think it is a hoax and how this will affect team morale. 
  • May not follow guidelines, discuss with your employees about community respect and responsibility. 
  • The goal is keep everyone healthy and safe at work.  
  • Post more signage about respiratory etiquette, 20 second hand-washing throughout facility and workplace expectations.Support employees as they have multiple concerns right now: pay, leave, families, safety, health, etc. 
  • If you do not have an Employee Assistance Program, consider aligning with local organizations to provide emotional support.

References

Online Meetings 101

Provided by Karis Alliance. Workforce & Advisory Solutions | Where our talent is finding yours.
Provided by Karis Alliance. Workforce & Advisory Solutions | Where our talent is finding yours.

Karis Alliance is here to help with workforce solutions for your teams during these unprecedented times. With change comes uncomfortable situations and adapting to new methods of doing things.

Take it one day at a time and know we will get through this. We are all in this together and we will all get through it together.

We hope this presentation provides you and your teams with more efficient and effective virtual meetings.

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Pro Tip: Touch Up My Appearance feature. This is more on the spectrum of “fun” than “useful.” In Settings > Video, check “Touch up my appearance,” and Zoom will soften the focus on your camera, theoretically minimizing any issues with your skin.

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Pro Tip: You can test your download and upload internet speeds by entering “speed test” into the google search engine, then clicking Run Test Speed. Or by using speedtest.net linked here. We advise you choose a spot close to your router if possible.

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Pro Tip: To enable keyboard shortcuts, go to Settings > Keyboard Shortcuts and select “Enable Global Shortcut” to select your preferred shortcuts.

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Pro Tip: Many video conferencing applications such as Zoom seamlessly integrate into email, calendar and other applications for easier access and organization. You might try downloadable software like Slack or Zapier for workflow management, tracking and reminders.

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Pro Tip: Recording is a tremendously useful feature for a later reference.

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Pro Tip: The Host of the meeting can see all chat messages, both group and private.

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Pro Tip: The meeting host can press ⌘Cmd+Ctrl+M (PC: Alt+M) to mute everyone on the call at once. This feature saves many wasted minutes asking individuals to “please, mute your microphone.”

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Pro Tip: Choose a well lit space in front of a window or light. For virtual backgrounds and to eliminate a crowded space – use a blank wall, or set up a sheet to create for a better virtual background effect.

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Pro Tip: Assign a dedicated person to record meeting minutes to provide a meeting brief and assign tasks accordingly. In addition having a dedicated chat room monitor to and respond is helpful for large group settings.

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Learning new things and being forced out of routines and comfort zones is difficult. It is imperative we give ourselves compassion, grace and understanding during these truly unprecedented and unfamiliar times.

We hope this presentations helps! Please feel free to share with others, as we are all in this together.

” With everything we do, we do it with integrity and grace. “

Stay Strong & Stay Safe,

The Karis Alliance Team

Published by Caryssa Beard, Managing Director at Karis Alliance

Caryssa Beard

” Helping companies find talent and save money with strategic recruitment, sales & workforce advisory solutions. “

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